Get involved

 

Volunteer Leaders
Scouts being led by Volunteers

There is an ongoing effort to recruit enthusiastic volunteers to strengthen the existing 1st Lady Bay leadership team in order to provide the wide range of interesting, exciting and educational activities and outdoor adventure that benefit the young people in the Group.

We would like to invite people to come forward to help us. We need willing and versatile leaders. We’re just looking for a couple of hours each week and full training will be given. Why not come down, and find out more about who we are?

To find out more, contact Elaine (Akela) on 0115 933 3001, or use the contact us page.

Fundraising & Organising (Exec) Committee

The group also need volunteer to help organise and run the various fundraising activities for the group.

We’re always looking for a few hours help from someone to help with something; be that the running of the HQ, helping deal with behind the scenes admin, helpers on nights outs or weekends away, or just spending some time helping the leaders on an evening activity in the scout hall.  They are always great fun and fit around any time you can give.

The roles available are outlined below. They are good for the CV and good for the feeling of contributing back to the community.  Each role can be done by more than one person, so if you have a couple of hours to donate regularly, please do get in touch;

RoleNameTime neededDuties
ChairPete
Clarke
6 hours
per month
Chair and facilitate Executive Committee Meetings
Plan & organise the Committee meetings (arrange dates and agendas in collaboration with the group scout leader)
Monitor decisions and actions
Plan and run the AGM (with the Group Scout Leader)
Work closely with the Group Scout Leader to ensure there are long-term and short-term goals for the group
Ensure adherence to Group policies (with Group Scout Leader)
Ensure the role the Executive Committee can play in helping to achieve these goals is clear to the members
Ensure new members of the committee have been briefed/inducted into their role
SecretaryDavid
Rennie
6 hours
per month
Provide administrative support to the running of the executive committee
Work with the chair to set agendas/meeting locations
Take notes/minutes and record actions at the meetings
Distribute minutes and supporting documents for meetings
Ensuring safety and security of records maintained
Support Annual Census Return jointly with Leaders)
Prepare Materials for the AGM
TreasurerVacant3 -4 hours
per month
Manage and Monitor financial activities of the group and Executive Committee
Work with Leaders and Committee to prepare annual Budget(s)
Track and monitor spend against budgets
Prepare Treasurers report for AGM
Submit accounts to District Treasurer and Charity Commission
Ensure Records and procedures meet requirements of scouts and charity commission
Operate Executive Group Bank Account
Hall Hire SecretaryJosephine
Loveridge
6 hours
per month
Maintain the Hall Hire Calendar
Administer Hall Hire Booking payments (via Paypal)
Issue and Manage keys for Ad-Hoc Bookings
Update Hall Hire Polices (do’s/don’ts & information for hirers) as and when necessary
Hall Operations CoordinatorRichard
Mansfield
4 hours
per month
Monitor and Manage the Hall Facilities
Arrange Maintenance/Repair/Replacement of items as necessary/able
Maintain the catalogue of contents/Operation Procedures & Maintenance Schedules
Maintain Hall Policies & Evidence of compliance
Quartermaster for equipmentVacantAd-HocKeeping track of kit and equipment stored in the Scout Hall and garage.
Fundraising Events CoordinatorLinda
Whittington
Depends
on events
Identify/encourage fundraising event ideas & organisers from the Parent/Guardian & Young Members
Work with organisers to assess viability and approach of the ideas & generate support for the event
Work with Hall Booking and leaders to minimise event/activity clashes
Communications OfficerEmma
Thorne
1 hour
per month
Publish Group and Executive news/Events on Groups Website/Facebook pages.
Issue Press Releases where necessary
Help fundraisers/activity organisers with their communication needs
(Note: this is for the Group, not the Beavers, Cubs & Scouts which the leaders look after)
Gift-aid co-ordinatorVacant10 hours
per year
Work with the Section Leaders, Parents and Treasurer to claim gift aid payments
Maintain the register
Parent RepresentativeVacant90 mins
every six
weeks
Represent the views of Parent Members at the Executive Meetings
Help in the communication of Committee and Group Communications to Parents
General memberSally Harris
Further Spaces Available
90 mins
every six
weeks
Support the Executive with discussions and external expertise
Do activities they feel comfortable with

Contact us to find out more or to get involved and help keep the smiles on the faces of the scouts, cubs and beavers, and make the hall available to the community.

You can also Donate funds

BT-MyDonate-Fundraising-Buttons-Standard (2)1st Lady Bay Scout Group is solely responsible for the ongoing process of raising funds to pay for all our activities and equipment.

Please help us by visiting our MyDonate page at https://mydonate.bt.com/charities/ladybayscouts